Office Assistant III

This position provides intermediate-level clerical, administrative support and related work as required to the Auditing Department.  Additional duties will include:

DUTIES:           

• Answer incoming calls for the department, screen calls, route calls or take and deliver messages. Place calls as requested and handle routine requests for information.
• Provide excellent customer service by handling routine requests for information and assisting colleagues and external contacts in a professional manner.
• Prepare correspondence, reports and other office forms from draft to final form, paying attention to details, proofreading for accuracy and editing, when necessary. Prepare and/or receive confidential documents, using discretion. 
• Prepare and route simple correspondence, with attention to grammar and punctuation.
• Monitor inventory of Secretary-Treasurer Workshop materials. Notify manager/supervisor when inventory reordering is needed.
• Assist in editing and assembling of materials for Secretary-Treasurer Workshop and departmental mailings.
• Monitor departmental deadlines (calendar of events).
• Assist in assembling of materials needed by audit staff for field assignments and ship materials as needed to support staff on travel.
• Maintain and prepare simple to complex reports in spreadsheet applications such as Excel, Word and Access.Produce letters for mass mailings with Word Mail Merge.  Occasionally, create, format and/or alter PowerPoint presentations to meet specific needs.
• Sort, store, retrieve and maintain files.  Review correspondence and reports and determine what information should be cross-filed.  Set up new files and process files that require archiving.
• May be required to perform other related duties as assigned.

REQUIREMENTS: 

Education & Experience:

High school graduate or equivalent and a minimum of three (3) years of office support experience plus general knowledge of office and organizational procedures or any combination of education and experience which provides the following knowledge, skills, and abilities:

Skills:

• Thorough knowledge of the MS Office suite – Outlook, Word, Excel, PowerPoint and Access.
• The ability to use cloud base databases.
• Basic knowledge of office equipment.
• Knowledge of office practices and procedures.
• Knowledge of grammar, spelling and punctuation to proofread and compose correspondence.
• Proficiency in the use of word processing, database and spreadsheet software.
• Ability to perform simple mathematical computations.
• Communication skills sufficient to exchange routine information.
• Ability to establish and maintain effective working relationships with employees.

**A Skills Assessment may be required of all candidates. **